January, 2024 Holeta, Oromia, Ethiopia
Holeta Polytechnic College
Centre of Excellence in Agro-Processing (CEAP)
East Africa Skills for Transformation and Regional Integration Project (EASTRIP)
Contents
List of table…………………………………………………………………………………………………………………………….. 2
Abbreviations………………………………………………………………………………………………………………………….. 3
1. 4
1.1. Project Background……………………………………………………………………………………………………………… 5
1.2. Regional Flagship TVET Institute Background……………………………………………………………………………. 6
2. 6
2.1.PDO Indicators: Increasing Access to TVET programs;…………………………………………………………………. 7
2.2.PDO Indicators: Improving quality and relevance of TVET programs;………………………………………………. 8
3.ACTIVITY & INTERMEDIATE RESULT MONITORING…………………………………………………………… 9
3.1. Component 1: Strengthening selected TVET Institutions for high quality skills development in priority sectors; 9
DLR 1.1. Establishment of Project Implementation Unit…………………………………………………………………. 9
DLR 1.2. Establishment of Industry Advisory Board…………………………………………………………………….. 10
DLR 2.1. Number of student enrolments…………………………………………………………………………………… 12
DLR 3.1. Number of demand-driven programs……………………………………………………………………………. 13
DLR 3.2. Number of staff with industrial attachment…………………………………………………………………….. 14
DLR 3.3. Number of staff with exchange programs………………………………………………………………………. 16
DLR 3.4. Signing of MoUs……………………………………………………………………………………………………… 17
DLR 3.5. Number of Tracer study……………………………………………………………………………………………. 18
4.CONSTRUCTION OF CoE AND PROCUREMENT OF EQUIPMENTS………………………………………. 20
4.2 Equipment/ Machinery………………………………………………………………………………………………………… 24
5.PROCRUMENT UPDATE……………………………………………………………………………………………………. 25
6.SAFEGUARD FOLLOW UP…………………………………………………………………………………………………. 26
7.BUDGET FOLLOW UP :……………………………………………………………………………………………………… 28
8.Challenges…………………………………………………………………………………………………………………………… 30
9.ANNEXES…………………………………………………………………………………………………………………………. 31
List of table
Table.1. Increasing Access to TVET programs. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,6
Table.2. Improving quality ad relevance of TVET programs. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,7
Table 3. Establishment of Project Implementation Unit. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,8
Table 4. Establishment of Industry Advisory Board,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,9
Table 5. Number of student enrolments,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,11
Table.6. Number of demand-driven programs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,12
Table.7. Number of staff with industrial attachment,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,13
Table.8. Number of staff with exchange programs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,15
Table.9. Signing of MoUs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,17
Table.10. Number of Tracer study. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,18
Table 11: Achievements of Intermediate Results of Component 1,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,19
Table 12. Construction Progress Summery,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20
Table 13: Budget Utilization,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,26
Table 14. Annual Working Plan Matrix,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,30
Table.15. Complaints Report,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,31
Abbreviations
ATVET Agricultural Technical and Vocational Education Training
CEAP Centre of Excellence in Agro-Processing
DLI Disbursed Linked Indicators
DLR Disbursed Linked Result.
EASTRIP East Africa Skills for Transformation and Regional Integration Project
ESIA Environment and Social Impact Assessment
IUCEA Inter-University Council for East Africa.
LS Lump Sum
MoLS Ministry of labour and Skills
MoU Memorandum of Understanding
M&E Monitoring and Evaluation
NPCU National Project Coordination Unit
PDO Project Development Objective
RFU Regional Facilitation Unit
SIP Strategic Investment Plan
TOR Term of Reference
TVET Technical Vocational and Educational Training
WB World Bank
1. INTRODUCTION
1.1. Project Background
EASTRIP is a project designed to support the development of highly specialised Technical and Vocational Education and Training (TVET) programs as well as industry-recognised short term certificate level training, and will target regional priority sectors in transport, energy, manufacturing and ICT. The project development objective of EASTRIP is to increase the access and improve the quality of TVET programs in selected regional flagship TVET institutes and to support regional integration in East Africa. The project was approved on October 30, 2018 and is expected to close on December 31, 2024.
The Project was approved as an IDA credit and grant to the amount of USD 293 million-equivalent to the three participating countries of Ethiopia, Kenya and Tanzania for the implementation of the East Africa Skill For Transformation and Regional Integration and for coordination of the project activities by Inter-University Council of East Africa(IUCEA).The credit and grant is constituted by the compositions to be utilized over the 5 year term of the project, Ethiopia 150 USD, Kenya 60 USD and Tanzania 75 USD.
The borrower for this Ethiopia Project Component is the Ministry of Finance and Economic Cooperation for Ethiopia. The principal implementing entity for the project component is the Ministry of Labour and Skill for Ethiopia through the National Project Coordination Unit.
The objective of the sector policy level interventions shall be to create a national TVET enabling environment and provide overall coordination of the country component. The TVET institute level interventions shall be to strengthen and develop seven flagship TVET Institutes in the country.
Three East African countries will participate in the project, including Ethiopia, Kenya, and Tanzania these regional flagship TVET institutes were selected through a transparent and competitive two-stage process: (a) a long list of TVET institutes nominated by the Government based on national and regional priorities and (b) a final list of TVET institutes selected based on the recommendation by an independent technical committee. Based on these principles of government nomination and competitive selection, 16 Regional Flagship TVET Institutes were selected from the three participating countries. And Holeta Polytechnic College were one of the selected Regional Flagship TVET Institutes
1.2. Regional Flagship TVET Institute Background
Holeta Polytechnic College is one of the oldest government-owned colleges, established in 1975 in Oromia Regional State. Its location is particularly well-suited at a distance of 30km from the capital city (Addis Ababa) on the way to Ambo.
The College is currently providing training in the agricultural sector (Crop Production, Animal Production, Animal Health and Natural Resources) from level I to IV; in the industrial development sector (GMFA) from Level I to II; and in the Economic Infrastructure sector (ICT) from level I to IV based on the market need and assessment results. Recently, the College launched two Bachelor of Science degree programs; Dairy, Meet, Fruits and Vegetables processing technology to train Technical Vocational Education Training (TVET) trainers in collaboration with the Federal TVET Institute. The aim is to develop skilled technical education teachers that will train technicians for industries and companies working on Agro-processing in the country. These programs are some of the new programs of its kind and will need special attention in order to be successful. Currently, the college has 75 academics and 74 administrative staff with the capacity to enrol over 1,000 trainees per year.
The overall objective of the proposed Centre of Excellence in Agro-processing at Holeta Polytechnic College is to deliver quality outcome-based training to supply competent, motivated and innovative middle and low-level workforce with the necessary technological skills to ensure the implementation of an agriculture-led industrial economy of Ethiopia.
In order to ensure Holeta’s success as a Centre of Excellence in Agro-Processing (CEAP), the college will also strengthen its governance and management, institutionalise industry linkages, develop and review market-relevant and competency-based training programs, train the managers and teachers of the college, upgrade key training facilities and equipment, and provide support to non-project national TVET colleges. Furthermore, the college will establish teaching-factory workshops, and provide teachers in-service, farmers, and youth training. For the Implementation of the above mentioned activities the College has got US$ 21,850,000.00 from the World Bank Group.
2. HIGH LEVEL RESULTS PROGRESS ASSESSMENT
2.1.PDO Indicators: Increasing Access to TVET programs;
To achieve the project outcomes, the project is investing in the expansion of access to TVET programs, with a specific target of at least doubling annual student enrolment, by implementing Strategic Investment Plan (SIP)and necessary technical assistance and guidance at RFTI.
Table.1. Increasing Access to TVET programs
| Verifiable Indicators | DLI | Baseline | Performance (2023/24) QI&II | Cumulative 2019/20 – 2023/24 | Traffic Light | ||||
| Target | Actual | % | Target | Actual | % | ||||
| Student enrollment at regional flagship TVET Institutions (No.) | 2.1 | 50 | 140 | 252 | >100 | 1010 | 2719 | >100 | |
| Student enrollment at regional flagship TVET Institutions (short-term program) (No.) | 2.1 | – | 100 | 101 | >100 | 760 | 1511 | >100 | |
| Student enrolment at regional flagship TVET Institutions (long term program) No. | 2.1 | 50 | 50 | 151 | >100 | 250 | 1208 | >100 | |
| Female student enrolment at regional flagship TVET Institutions (short-term program) No. | 2.1 | – | 20 | 18 | >100 | 120 | 647 | >100 | |
| Female student enrolment at regional flagship TVET Institutions (long-term program) – No. | 2.1 | 8 | 6 | 48 | >100 | 56 | 380 | >100 | |
| Regional student enrolment at regional flagship TVET Institutions (Short-term program | 2.1 | – | 10 | 11 | >100 | 10 | 11 | >100 | |
| Regional student enrolment at regional flagship TVET Institutions (long-term program) No. | 2.1 | – | 8 | – | – | 8 | – | – | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
As mentioned in the above table except the regional student enrolment in long term we have achieved all the target and this year we have enrolled 11 the regional student in short term program through collaboration with Federal Democratic Republic of Ethiopia Refugees and Returnees Services and the enrolled student those have Yemen and Eretria nationality.
2.2.PDO Indicators: Improving quality and relevance of TVET programs;
Table.2. Improving quality and relevance of TVET programs
| Verifiable Indicators | DLI | Baseline | Performance (2023/24) | Cumulative 2019/20 – 2023/24 | Traffic Light | ||||
| Target | Actual | % | Target | Actual | % | ||||
| Graduate employment rate six months after graduation (Percentage) | 2.1 | – | 98% | 67.29% | 74.77 | 98% | 67.29% | 74.77 | |
| Graduate employment rate six months after graduation (female students) (Percentage) | 2.1 | – | 99% | 77% | 81.05 | 99% | 77% | 81.05 | |
| Number of demand-driven programs developed and accredited by national TVET accreditation agencies or certified by industries (No.) | 3.1 | 2 | 19 | 47 | >100 | 19 | 47 | >100 | |
| Number of demand-driven short-term programs developed (No.) | 3.1 | – | 12 | 18 | >100 | 12 | 18 | >100 | |
| Number of demand-driven long-term programs developed (No.) | 3.1 | 2 | 7 | 29 | >100 | 7 | 29 | >100 | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
According to the tracer study conducted in 2023, the employment rate of 2022/23 graduates of Holeta polytechnic College is 74.77%. When disaggregated by gender, the study result shows that female employment rate is 81.05% whereas male employment rate is 70.1%. The tracer study report is published on the college website (www.hpc.edu.et). Developing and getting accreditation for demand driven programs is one of the core activities of the centre & the target plan under this DLR is already achieved
3.ACTIVITY & INTERMEDIATE RESULT MONITORING
3.1. Component 1: Strengthening selected TVET Institutions for high quality skills development in priority sectors;
DLR 1.1. Establishment of Project Implementation Unit
Table 3. Establishment of Project Implementation Unit
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| Sc1 | Active Project Staff | # Staffs | 8 | 8 | 100 | 8 | 8 | 100 | |
| Sc1 | Recruitment of additional staff | # Staffs | 2 | – | – | 2 | – | – | |
| Sc1 | Conducting governing board Quarterly meetings | # of meetings | 1 | – | – | 2 | 1 | 50 | |
| Sc1 | Financial Audit & exit conferences workshop) | # of Report | 1 | 1 | 100 | 1 | 1 | 100 | |
| Sc1 | Procurement Audit | # of Report | 1 | – | – | 1 | – | ||
| Sc1 | Community sensitization Workshop on the project status & cross cutting issues | # of Workshop | 1 | 1 | 100 | 1 | 1 | 100 | |
| Sc1 | Capacity Building training for PIU & College Mgt. | # of Training | 2 | – | – | 5 | – | – | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
All the project implementation units are actively functioning as a targeted plan and we have planned recruitment of additional staff but are unable to recruit due to overlapping of activities and delay in preparing terms of references(ToR) for that specific assessment.
Financial audit for 2015 E.C budget year was conducted by the external auditor (consulting firm) and Community Sensitization Workshop on the project status & cross cutting issues also conducted as per targeted plan in second quarter. Capacity building training for PIU & College management was not conducted as per targeted plan due to overlapping activities and busyness of the College management members. Procurement audit is not yet progressed because this activity is planned to be carried out through national project coordination unit(NPCU), so it’s on schedule.
During governing board meeting
Photo during Community sensitization on Project Status.
DLR 1.2. Establishment of Industry Advisory Board
Table 4. Establishment of Industry Advisory Board
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 2.1. Number of student enrolments | |||||||||
| SC1.2.2 | Consultative meeting with the industry and institutions | # of WS | 1 | 1 | 100 | 1 | 1 | 100 | |
| SC1.1.10 | Annual Project review and Planning workshop | # of WS | – | – | – | 1 | 1 | 100 | |
| SC1.1.9 | Quarterly Project Review workshop | ‘’ | 1 | 1 | 100 | 2 | 1 | 50 | |
| SC1.2.3 | Bi-Annual Industry Advisory board meetings | #of Meeting | – | – | – | 1 | 1 | 100 | |
| SC1.1.8 | Training on Property Administration and Inventory (for Admin staff) | #of Training | – | – | – | 1 | 1 | 100 | |
| SC1.6.1 | Experiences sharing visit to College Staff | # Visit | 1 | 1 | 100 | 2 | 2 | 100 | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
Consultative meetings with industries and partner institutions were conducted which was planned under the quarter 1 and 2. In connection with this, industry representatives and some of the partner institutions, totally 19 participants, participated in the meeting. The industry managers confirmed during consultative meetings that problems associated with cooperative training were due to lack of binding rules between the college and industries.
Annual Project review and Planning workshop was conducted at the beginning of the first quarter with concerned stakeholders i.e. with College Management, College Community as per planned. On the other hand, bi annual industry advisory board meeting was successfully conducted. As indicated in the table above, both consultative meeting and bi annual industry advisory board meeting were conducted as per the plan under the quarter 1 and 2 respectively with 100% achievement.
Training on Property Administration and inventory for administration staff as well as experiences sharing visits to College Staff also completed according to the plan in the last two quarters.
Photo during Annual Project planning Review
Photo during Consultative Meeting with Partner industry and Institution
Photo during Industry Advisory Board meeting at Addis Ababa Jupiter Hotel.
Photo during experiences sharing visit to College staff
DLR 2.1. Number of student enrolments
Table 5. Number of student enrolments
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 2.1. Number of student enrolments | |||||||||
| SC1.2.4 | Providing accommodation and house rent for Regional student on short-term training | # RS | 10 | 11 | 100 | 10 | 11 | 100 | |
| SC1.5.1 | Selection of consultant for contract administration, supervision and design modification | %Complete | 2% | – | – | 14% | – | – | |
| SC1.5.2 | Construction of College facilities | % | 20 | – | – | 25 | – | – | |
| SC1.5.3 | Preparation of design for renovations | LP | 50 | – | – | 50 | – | – | |
| SC1.5.4 | Renovation of Classrooms, Offices, Hall and ,toilet, others | LP | 50 | – | – | 75 | – | – | |
| SC1.3.1 | Strengthening day-care facilities including developing guideline for day-care (ECC) center | LP | 67 | – | – | 100 | 70 | 70- | |
| SC1.4.1 | Training on Animal Pregnancy testing technology (ultra-sonography operation, skill training on Artificial insemination and synchronisation),Animal product and by product quality test | # of Training | 1 | – | – | 1 | – | – | |
| SC1.3.2 | Conduct Skill and technology competition among trainers and trainees as well as awarding best 3 innovators, support community through technology | # of Events | 1 | – | – | 1 | – | – | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
This year (2023) we have enrolled 11 regional students in a short term program through collaboration with Federal Democratic Republic of Ethiopia Refugees and Returnees Services and the enrolled students who have Yemen and Eretria nationality and completed our target in the short term program of regional students.
Photo during training delivered for regional student from Refugees(Yemen&Eritera)
Selection of consultant for contract administration, supervision and design modification was delayed due to slow response from the World Bank side for no objection, delay in short list of the bidder from technical committee of our College and still on schedule and we are lagging in implementing this assignment so its achievement is below target. And the implementation of Construction of College facilities was below target because of poor performances of the contractor and the details of this activity are explained separately under the construction summary.
Preparation of design for renovations and Renovation of Classrooms, Offices, Hall and toilet, others also delayed due to overlapping activity with the main construction facility.
As indicated in the table above 70% of strengthening day-care facilities including developing guidelines for day-care (ECC) centres was completed and the remaining percentage will be completed very soon in the next quarter.
The ToR for training on animal pregnancy testing technology (ultrasonography operation, skill training on Artificial insemination and synchronisation), animal product and by product quality test and Conduct Skill and technology competition among trainers and trainees as well as awarding best 3 innovators, support community through technology already approved and will be implemented very soon.
DLR 3.1. Number of demand-driven programs
Table.6. Number of demand-driven programs
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 3.1. Number of demand-driven programs | |||||||||
| SC1.3.3 | Conduct Labour Market Need Assessment Study & Its Validation | # of study | – | – | – | 1 | 1 | 100 | |
| SC1.3.5 | Conduct marketing and promotion campaigns for Centre programs and services | # of Campaigns | 1 | 1 | 100 | 1 | 1 | 100 | |
| SC1.1.11 | Procurement of IT & Electronic equipment(Details in procurement plan ) | % | 53.3 | 50 | 93.80 | 47.7 | 5o | 100 | |
| SC1.3.7 | Procurement of Furniture | LP | – | 1 | 100 | 1 | 1 | 100 | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
Under this DLR all planned activities were successfully completed i.e. Conduct labour market need assessment and its validated college management as well as by concerned stakeholders and marketing and promotion campaigns for Centre programs and services achieved then it contributed a good success in student enrolment. Procurement of IT & Electronic equipment as well as furniture completed for the planned target and disturbed to concerned College staff.
DLR 3.2. Number of staff with industrial attachment
Table.7. Number of staff with industrial attachment
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 3.2. Number of staff with industrial attachment | |||||||||
| SC1.2.6 | Provide tailor made training to the industry trainers(training methodology for industry trainers) | # Training | – | – | – | 1 | 1 | 100 | |
| SC1.4.2 | Supply and Installation of TVET Institution Campus Network | LP | 1 | – | – | 1 | – | – | |
| SC1.3.8 | Internship attachment for agro-processing students | # attachment | 34 | 42 | >100 | 34 | 42 | >100 | |
| SC1.3.9 | Procurement of cables for agro-processing machine | LP | 1 | – | – | 1 | – | – | |
| SC1.4.3 | Expand Dairy farms (procurement of heifers and improving barn) | #of Heifers | – | – | – | 4 | – | – | |
| SC1.2.7 | Teachers Industrial Attachment Programs | # Trainees | 3 | 3 | 100 | 6 | 4 | 66 | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
Creating cordial relationships with industry partners is essential. Thus, the college provided Tailor made training to the 18 practitioners of industry and partner institutions. We Achieved 100% on tailor-made training designated under quarter two. Accordingly, the majority of the participants were happy and possessed necessary skills and knowledge from the training. Moreover, accordingly, the majority of the participants were happy and possessed necessary skills and knowledge from the training. On the other hand, internship attachments for the Agro processing trainees were also conducted to 42 trainees with 123% achievements i.e above the target in the quarters. With regards to teacher’s industry attachments, four teachers were attached to the industry. To achieve the targets entitled under the quarters, two teachers were on the track to start industry attachment. Supply and Installation of TVET Institution Campus Network planned to be carried out through national project coordination unit but it’s not yet progressed and also the other activities which not yet progressed was procurement of cables for agro-processing machines due to delay in preparing specification for the cable.
Photo during Internship attachment for agro-processing students
DLR 3.3. Number of staff with exchange programs
Table 8. Number of staff with exchange programs
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 3.3. Number of staff with exchange programs | |||||||||
| SC1.4.4 | Sending teaching staff to undertake exchanges in another country | # of teaching Staff | 5 | – | – | 5 | – | – | |
| SC1.1.12 | Experience sharing at sister college on gender issue & Construction | # visit | 1 | 1 | 100 | 1 | 1 | 100 | |
| Sc1.1.13 | Benchmarking Experience sharing for PIU and college Management abroad. | # of Visit | 1 | – | – | 1 | – | – | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
As indicated in the above table, the number of teaching staff who undertake exchanges in TVET institutes in another country is still not yet materialised due to reluctance of EASTRIP beneficiary countries to accommodate our trainers for staff exchange. On the other hands, overseas experience sharing visit to PIU and Management Staff is on the way and will be materialised in the next quarter
Photo During Gender & Construction related Experiences sharing at Jimma University
DLR 3.4. Signing of MoUs
Table.9. Signing of MoUs
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||||
| Target | Actual | % | Target | Actual | % | ||||||
| DLR 3.4. Signing of MoUs | |||||||||||
| SC1.6.2 | Capacity building training for other college staff, teachers in-service, farmers, youth, and technicians (Detail in Training Plan) | # of Training | 1 | 1 | 100 | 1 | 1 | 100 | |||
| SC1.4.5 | Capacity building on project base training for academic staff | # of Training | – | – | – | 1 | 1 | 100 | |||
| SC1.4.6 | Training on laboratory technic analysis on agro-processing & animal health | # of Training | 1 | – | – | 1 | – | – | |||
| SC1.4.7 | Training for on Pedagogy for Higher Education(HDP) | # of Trainees | – | 1 | 100 | 1 | 1 | 100 | |||
| SC1.5.5 | Maintenances of Combiner & Tractor | # Maintenances | 1 | 0.5 | 50% | 1 | 0.5 | 50% | |||
| SC1.1.15 | Monthly & Bi-annual GRM committee meeting | # of meeting | 3 | – | – | 6 | – | – | |||
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
Capacity building training for other college staff, teachers in service, farmer’s youth which is designed for four events, first round training was successfully provided to the 42 farmers and youth. The training was both theoretical and practical. Consequently, the farmers and youth were very happy with the training they have possessed; the remaining training for other college staff and teacher in service is planned for the next quarters. Monthly & Bi-annual GRM committee meeting was not conducted due to no problem happened concerning GRM
Photo during project base training for academic staff
DLR 3.5. Number of Tracer study
Table.10. Number of Tracer study
| Sub-Component | Annual Activities | Unit of Measurement | Quarter II | Cumulative (QI&QII) | TL | ||||
| Target | Actual | % | Target | Actual | % | ||||
| DLR 3.5. Tracer study | |||||||||
| SC1.1.16 | Preparation of Business Plan for Income generation | # Report | 50 | 30 | 60 | 100 | 70 | 70 | |
| SC1.3.10 | Conduct ISO17025 Certification | # Document | – | – | – | 21.67 | 15 | 69.12 | |
| SC1.2.8 | Providing Scholarship Agro-Processing | LP | 1 | – | – | 1 | – | – | |
| SC1.4.8 | strengthening Agro-processing Department(CoE) | LP | 1 | – | – | 1 | – | – | |
| SC1.6.4 | Promotion & Support Of Alumina Association | LP | 1 | – | – | 1 | – | – | |
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
Even though it is difficult to quantify the progress of the preparation of a business plan for income generation, about 70% of the assignment was completed as the expertise provided data. so it’s under progress. Providing scholarship agro-processing, strengthening agro-processing department(CoE)and promotion & support of alumina association was not yet progressed due to overlapping activities and delay in identifying the par meter for these activities.
Table 12: Achievements of Intermediate Results of Component 1
| DLIs | Baseline | End Target | 2023/24 | Cumulative | Percentage | Traffic Light | |||
| Target | Actual | Target | Actual | ||||||
| DLR 1.1: Number of regional flagship TVET Institutions whose project implementation units are established (No.) | 0 | 8 | 8 | 9 | 8 | 8 | 100 | ||
| DLR 1.2: Number of flagship TVET Institutions whose industry advisory boards/committees are established with 50% representation of the private sector (No.) | 0 | 9 | 9 | 9 | 9 | 9 | 100 | ||
| D.L.R 3.2.Teaching staff in RFTIs who have industrial attachment | 0 | 12 | 4 | 4 | 12 | 12 | 100 | ||
| DLR3.3.Teaching staff who undertake exchanges in another country | 0 | 8 | 3 | 8 | 8 | 8 | 100 | ||
| DLR3.4 MoUs signed with partner institutions (Number) | 0 | 18 | 3 | 23 | 18 | 23 | 100 | ||
| Training condition improved and key training facilities provided (text) | No | 100% completion | 31.98% completed | 13.98 | 77.36% completed | 18.80 | 24.30 | ||
| Income generation by flagship TVET Institutions (Amount(USD)) | – | 0.2mil.USD | 0.1mil | 46168.16 | 0.2mil.USD | 0.137 | 0.685 | ||
| DLR 3.5: Tracer study conducted annually (Number) | 0 | 5 | 1 | – | 5 | 3 | 60 | ||
Traffic Light Legend: Achieved Below target
On progress Not Yet progressed;
Not Applicable
4.CONSTRUCTION OF CoE AND PROCUREMENT OF EQUIPMENTS
Table 12. Construction Progress Summary
Graphical Progress of the construction
Plan Executed
| Holeta Polytechnic College Construction Projects | ||||||
| Grand Summary of Bills | ||||||
| Bill List | Contract Amount | % (each bill Vs Total) | To date Executed Amount | % Execution progress vs Contract | Remark | |
| 1 | Bill No.01 Class Room | 188,225,902.40 | 0.27 | 21,895,995.34 | 11.63 | w/o VAT 15% |
| 2 | Bill No.02 SB+G+1 Teaching Factory(Dairy Product Processing) | 117,320,088.75 | 0.17 | 19,496,848.86 | 16.32 | |
| 3 | Bill No.03 SB+G+1 Teaching Factory (Fruit and Vegetables Processing ) | 137,265,203.70 | 0.19 | 31,932,506.60 | 23.62 | |
| 4 | Bill No.04 SB+G+4 Student Dormitory | 168,322,449.75 | 0.24 | 62,898,305.73 | 27.37 | |
| 5 | Bill No.05 Power House | 6,981,322.75 | 0.01 | – | – | |
| 6 | Bill No.06 Infrastructure Work | 86,441,317.20 | 0.12 | 182,700.00 | 0.211 | |
| A) Sub Total | 704,556,284.55 | 1.00 | 136,406,356.53 | 19.36 | w/o VAT 15% | |
| Provisional Sum | 21,000,000.00 | |||||
| Add 15% VAT = 15% of A | 108,833,442.68 | 20,460,953.48 | ||||
| Grand Total without Provisional Sum | 810,239,727.23 | 156,867,310.01 | 19.36 | With 15% VAT but not Provisional Sum | ||
| Grand Total with Provisional Sum | 834,389,727.23 | 156,867,310.01 | 18.80 | With 15% VAT with Provisional Sum | ||
a) Dairy & Fruit as well as Vegetable Teaching factory
b) Class Room
c) Dormitory
4.2 Equipment/ Machinery
Procurement of Equipment and Machinery for the Dairy Product Processing Plant and Fruit and Vegetable Processing Plant through International Competitive Bidding (ICB)
Since the procurement process of this activity will be conducted through an ICB and at the same time prior review by the bank and the bidding document was changed to rated criteria. Thus, due to the change of request for bid (RFB) through ICB, even though the preparation of specifications for the dairy product processing plant and fruit and vegetable processing plant equipment and machinery has been completed, we are waiting from the bank for the new RFB. And the bank team has already informed us that they are facilitating training on the new rating criteria for requests for bids.
5.PROCUREMENT UPDATE
| S N | Descriptions of Procurement Activities | Pro. Ref. No. | Estimated Cost in USD | Procurement Category | Method of Procurement | Status as of December 31st 2023 | Next Action to be Taken |
| 1 | Recruitment of Construction Lawyer | ET-ET HOLETA-382026-CS-INDV | 25,000.00 | Consultant Services | Open – National | Waiting for TOR to advertise Request for Expression of Interest | The TOR was will be prepared |
| 2 | Recruitment of Quantity Surveyor Engineer for the Construction of College facility and Site work which is undergoing. | ET-ET HOLETA-382025-CS-INDV | 25,000.00 | Consultant Services | Open – National | Waiting for TOR to advertise Request for Expression of Interest | It is expected that the TOR will be approved by the Bank Team |
| 3 | Training on Property Administration and Inventory (for Admin staff) | 0 | 5,000.00 | Non-Consultant Service | Limited/Shopping | Completed (The Training was delivered) | – |
| 4 | Selection of Consultant for Works Contract Administration, Construction Supervision and Design Modification (If any) | ET-ET HOLETA-382235-CS-QCBS | 331,000.00 | Consultant Services | Open – National | The Short listing Evaluation Report is finalized. | Invitation of Request for Proposal to the shortlisted consultant firms |
| 5 | Procurement of Furniture for office & Meeting Hall | ET-ET HOLETA-382043-GO-RFQ | 65,000.00 | Goods | Limited/Shopping | Completed | – |
| 6 | Procurement of IT & Electronic Equipment’s | ET-ET HOLETA-382029-GO-RFQ. | 85,000.00 | Goods | Limited/Shopping | Completed | – |
6.SAFEGUARD FOLLOW UP
| No | Inspection items | Yes | No | NA | Remark |
| 1 | Has the contractor appointed an Environmental and Social expert supervisor on-site? | ||||
| 2 | Is the site kept clean and tidy (e.g. litter free, good housekeeping)? | ||||
| 3 | Are chemicals/hazardous products and waste stored on impermeable surfaces in secure, covered areas? | NA | |||
| 4 | Is there oil spillage at the site? | ||||
| 5 | Are chemicals stored and labelled properly? | NA | |||
| 6 | Is construction equipment well maintained (any black smoke observed)? | ||||
| 7 | Is there an access road that was showering to minimum dust emission? | ||||
| 8 | Are there enclosures around the main dust generating activities? | ||||
| 9 | Does the contractor regularly consult with nearby residents to identify concerns? | ||||
| 10 | Is there any excessive noise? | ||||
| 11 | Any noise mitigation measures adopted (e.g. use noise barrier / enclosure)? | ||||
| 12 | Is construction wastewater and domestic wastewater discharged to sewer systems (if possible), or are on-site treatment facilities (septic tank) provided? | ||||
| 13 | Is there any wastewater discharged to soil or surface water | ||||
| 14 | Are separated labelled containers/areas provided for facilitating recycling and waste segregation? | ||||
| 15 | Are construction wastes/recyclable wastes and general refuse removed off site regularly? | ||||
| 16 | Is safe supply of clean water and an adequate number of toilets provided for workers by considering sex? | ||||
| 17 | Is personal protection equipment provided for workers and used properly? | Partially complies | |||
| 18 | Are clear information and warning signs placed at construction sites in view of the students and staff as well as the public? | ||||
| 19 | Are all construction sites made secure, discouraging access through appropriate fencing? | ||||
| 20 | Are disturbed areas properly re-vegetated after completion of works? | ||||
| 21 | Were any complaints filed with the contractor, and have staff and nearby residents raised any concerns related to the performance of the contractor? | By the staffs | |||
| 22 | Any other problems identified or observations made? | ||||
| 23 | Lack of road signs or any required sign boards such as hazardous material storage area, explosive magazine, et | NA | |||
| 24 | Are there Safety helmets and rubber gloves and boots to the labourers to avoid worksite hazards and accidents? | Partially complies | |||
| 25 | Protective footwear, goggles and clothing to all workers employed on lying of wearing coat, preparing cement mortars for brick work, concreting, painting etc | Partially complies | |||
| 26 | Welder’s protective eye-shields to workers who are engaged in welding works | ||||
| 27 | Earplugs to workers exposed to loud noise, and workers working with jack hammer, joint cutting machines and Gloves provided? | ||||
| 28 | Is there a dry waste collection waste bin at site? | ||||
| 29 | Is there a contractor that employs women and pays equal wage with men for the same position work? | ||||
| 30 | Is there any Gender violence at the site? | ||||
| 31 | Is there a contractor to arrange close changing areas for both sex separately? | ||||
| 32 | Is there soil disposal properly disposed of? | ||||
| 33 | Is there any damage happening to flora and fauna? | ||||
| 34 | Are there any workers employed under the age of 15? | ||||
| 35 | Are there any accidents and incidents at the site? | Collapse of machinery but no accident on worker. | |||
| 36 | Is there an accident and incident recording, get a book at the site? |
Gender
- The key concern of college governance and leadership is to secure high-level commitments to gender equality. The Board of Directors, the dean, senior management and other top representatives of the College developed and aware strong leadership on the topic of gender equity and equality in core activities, management and support processes, organizational culture and policies of the College.
- A look at the existing structure reveals regarding of government’s requirement establish a gender office or focal point in public and private organizations, there is gender office or focal point to enhance gender integration in the activities of the College.
- Women are underrepresented in the college before. In 2023/2024 the number of women representation in management positions or decision making (7 college managers) is increase from 1 to 3 (3 women out of the 7 board members). where both women and men are decision makers
- Holeta polytechnic college gender office is networked with, Holeta town women and child affair berou and support by providing training on different gender issue.
- Creating an environment of involvement for both male and female and enhance female employees and students at their work and education day care centre was establish in the college.
- Female and disable groups are well treated regarding provision of tutorial class, support of material, aware on gender based violence and conducive environment were creating to insure Fair and sustainable development.
7.BUDGET FOLLOW UP:
Table 13: Budget Utilisation of HPC
| DLRs | Annual Budget | Semi-Annual | Budget Utilisation Performance (%) | ||
| Budget | Expended | Semi-Annual | Annual | ||
| DLR 1.1 Establishment of Project Implementation Unit complied | 36,072,931.75 | 18,052,558.88 | 6,133,828.54 | 33.90 | 17 |
| DLR 1.2 Establishment of Industry Advisory Board Meeting | 5,404,729.72 | 3,457,787.75 | 2,349,428.56 | 67.90 | 43.40 |
| DLR 2.1. Number of Student Enrolments | 530,412,487.87 | 137,711,433.58 | 167,880,745.01 | 121.90 | 31.60 |
| DLR 3.1 Number of Demand Driven Programs | 120,758,378.00 | 4,262,060.40 | 1,601,790 | 37.50 | 1.3 |
| DLR 3.2 Number of staff with Industrial attachment | 32,984,304.00 | 32,436,028.18 | 297,947.41 | 0.90 | 0.90 |
| DLR 3.3 Number of Staff with exchange programs | 5,901,314.40 | 4,262,060.40 | 723,598.00 | 16.90 | 12.20 |
| DLR 3.4 Signing of MoUs | 4,261,350.01 | 3,360,470.70 | 666,617.89 | 19.80 | 15.60 |
| DLR 3.5 Tracer Study | 4,259,164.38 | 2,021,746.60 | 106,250.00 | 5.20 | 2.40 |
| Total | 740054660.13 | 205,564,145.49 | 179,760,205.14 | 87.40 | 24.20 |
Financial Disbursements as per PAD and Recommendations by IVA up to year 5
| DLI | DLR | Total fund in USD | PAD Max Allocation up to year 5 | Recommended up to year 5 | Absorption Rate up to year 5 |
| DLI 1. Institutional readiness | DLR 1.1. Establishment of Project Implementation Unit | 1,092,500 | |||
| DLR 1.2. Establishment of Industry Advisory Board | 1,092,500 | ||||
| DLI 2. Access | DLR 2.1. Number of student enrolment | 3,277,500 | 3,277,500 | 3,017,654 | 92.07 |
| DLI 3. Quality | DLR 3.1. Number of demand-driven programs | 3,277,500 | 3,277,500 | 3,277,500 | 100 |
| DLR 3.2. Number of staff with industrial attachment | 3,277,500 | 3,277,500 | 3,277,500 | 100 | |
| DLR 3.3. Number of staff with exchange programs | 3,277,500 | 3,277,500 | 3,277,500 | 100 | |
| DLR 3.4. Signing of MoUs | 3,277,500 | 3,277,500 | 3,277,500 | 100 | |
| DLR 3.5. Tracer study | 3,277,500 | 3,277,500 | 2,042,625 | 62.32 | |
| Total | 21,850,000 | 19,665,000 | 18,170,279 | 92% | |
8.Challenges
- Procurement of Equipment and Machinery for the Dairy Product Processing Plant and Fruit and Vegetable Processing Plant through International Competitive Bidding (ICB) unable to proceed due to the change of request for bid (RFB) of ICB
- Slow response in recruitment of the Selection of consultant for contract administration, supervision and design modification from the bank side & sluggish from technical comment of our College in the short list of the bidders.
- Slow progress in construction
- Geotechnical variation from design
- Shortage of cement specially OPC